Submission Guide – Printable Version

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What your Microsoft Word document should have in it, in order

Include the following in your submission:

1. Title Page – Include Title of Article and Author Name(s)

2. Author Note – Official Title(s), Affiliation(s), and Office and/or home mailing address, phone and email address for primary author

3. Abstract – max 150 words

4. Main Content – Word.doc file with 1 inch margins, Times New Roman, double-spaced, Max 5,000 words

  • Tables and figures should be placed in content according to APA style
  • Graphics and photographs are considered figures

5. References

  • Check all citations for inclusion in the reference list.

6. Appendix

  • Table notes: Define all measurement units and abbreviations in table notes
  • Any supplemental graphics and images that do not have a specific location in the text, should be placed in Appendix

7. Author Biography(s) – for each author, max 150 words, self-portrait photo – 150 (px wide) x 200 (px high)


  • Remove all identifying information from the manuscript. In Microsoft Word: click on the Tools menu >
    Options > Security > Remove personal information from file properties on save.
  • Follow formatting guidelines of the current Publication Manual of the American Psychological Association.
  • There is a section for cover letters in the online submission form. If you choose to write a cover letter,
    include your name, institution and program title, mailing address, and the category (is it an article, editorial,
    review, or resource) of your submission in the email or cover letter.

How to submit your material through our publication site

1. Register or log in at the URL below:
2. Select “Submit Article” in the right sidebar
3. Review policies and disclaimers pages
4. Provide information about yourself
5. Add authors (Note: the first name will be the corresponding author)
6. Enter metadata: Includes – title, short title, keywords, disciplines, document type, abstract
7. Upload document (most likely, you will “Upload file from your computer”)

Authors receive an email verification after finishing the submission process. We will
contact you following this process about potential peer review or additional information.

Note that the publication website we build issues on is kept separate from the site we display our content for reading and viewing.

For questions: email

What Metadata We Need From You

  • Abstract should consist of one paragraph of no more than 250 words
  • Each biography should consist of one paragraph of no more 150 words
  • Prepare author(s) portrait(s) in .jpg, .gif, or .png format, 200×150 pixels or larger (optional)
  • Prepare a key word list, including topic (service learning, democratic engagement), discipline (sociology, education), methodology (quantitative, close reading), and specialized words and phrases

APA Resources

Information for Guest Editors

  1. Call for Submissions: Guest Editors (GE), with assistance from eJournal Editors, will develop a Call for Submission document, which should include estimated deadlines for submissions and publication.
  2. Guest Editors, GE will work with eJournal Managing Editor, ME: Guest Editors should be prepared to recruit articles and other materials for submission. It sometimes becomes necessary for Guest Editors to provide reviewers due to the to the nature of their special themed topic. All steps are overseen by the ME.
  3. Assign Reviewers: Everyone will receive notifications of submissions. Guest Editors will work with the Managing Editor (Darrell Hamlin) to decide if the article is acceptable for review. Guest Editors will provide recommendations to assign one Reviewer and the Managing Editor will assign one
  4. Editorial Decision: After both reviews are received, Guest Editors and the Managing Editor (Darrell Hamlin), will discuss and determine how to proceed with the article. In some cases Guest Editors may be asked to contact the author(s) and discuss the editors’ decisions in collaboration with the ME.
  5. Updates: Based on the number of submissions received, eJournal staff and Guest Editors will provide email updates and/or phone conferences. For example, an email update from the Guest Editors every other Monday while there are sporadic submissions. However, when close to publication or several articles are in various states of review and editing, weekly phone conferences may be required for all
  6. Copy Editing: eJournal staff is responsible for all copy edits, which average about three days per
  7. Opening Essay: Guest Editors will write an opening essay/editorial that describes the special topic. e.g. “What does the scholarship say about the special topic? “How do institutions, government or educational, respond to the issue?” A brief outline of materials included in the issue will be provided. GEs will work with Darrell (ME), which should include a draft sent at least two weeks prior to publication.
  8. The journal of Public Affairs will provide for DOI
  9. All Editorial Decisions, content, and layout decisions are subject to approval from the eJournal
  10. Estimated Timeframe:
    • Call for Submissions: 3-6 months prior to Submission Deadline
    • Submission Deadline: Determined by all parties
    • Assigning Reviewers: Editors will strive to assign reviewers within a week of receiving a submission
    • Reviewer Acceptance: Reviewers will have 1 week to accept or decline the request to review, if no response or reviewer declines, editors will assign another reviewer
    • Review Deadline: After accepting, reviewers have 2 weeks to complete review. Editors should follow-up weekly to track and insure progress, contacting reviewers, editors, and authors as needed
    • Editorial Decision: Within 1 week after receiving both reviews, editors will consult and contact author(s)
    • Author Response to Editors’ Decision: To be determined by all parties
    • Copy Editing: 3 days per article
    • Opening Essay: 2 weeks prior to publication

Copyright Notice

Authors who publish with this journal agree to the following terms:

  1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work’s authorship and initial publication in this journal.
  2. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal’s published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
  3. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).


The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.

Acceptance Rate

The eJournal of Public Affairs operates in a manner that results in higher acceptance rates. Typically, two of the three annual issues involve guest editors who, within this process, are able to recruit articles. The results from colleague networking has produced a higher quality of submissions and therefore has yielded a higher rate for acceptance. In addition, the eJournal approach for managing editors has been to encourage and support authors to make additional efforts to evolve the article to satisfy the editorial review process for publication.